SharePoint is a collaborative platform developed by Microsoft.
It was introduced in 2022 as a document management tool, evolving into a content management system.
The platform was the first system to create corporate intranets with the aim of connecting employees and enabling sharing and communication within the same company with SharePoint Upgrade.
The Microsoft SharePoint solution has a wide range of integrated functions.
All these functions allow you to easily create intranet or extranet sites.
SharePoint Online can be installed on your network or used in “software-as-a-service” mode, in Microsoft 365.
This software is a tool for businesses that helps them create professional websites accessible to employees of the same organization.
With the intranet, you can share and find documents with advanced search systems.
The data is cataloged and managed in an intelligent and functional way for the employee.
All the information that the company needs to transmit can be published and highlighted on each user’s home page.
Pages can be created for each service including specific and enhanced features.
All business processes become much more fluid. It is possible to make requests such as holidays, illness, access to pay slips or social space, and much more.
Innovative and intelligent communication
The strength of this tool lies in its ability to share documents and store them in a central location.
You can download documents from the site or directly from the “Save As” action of the application you used to create the document.
In short, SharePoint has a “container” that allows you to replace the traditional file system.
You can delete shared folders on servers and teach users to save documents to SharePoint lists and libraries.
Intelligent intranet content management
In addition to standard file server functionality, the SharePoint intranet can add more information to your files by using metadata to optimize the classification of your intranet files.
Another strong point is the management and customization of access permissions to files, data lists and each document.
These permissions are not only limited to the document but also to the folder, the web part, the page, the subsite and the whole site that you manage.
You can create pages and publish them online, or create a site for each service and enter different types of web parts such as blogs, notes, member lists, document collections.
Document management and sharing
You can manage document access and sharing, authorize consultation and modification only to the users you have selected, internal or external to your company. All tasks will always be perfectly synchronized with other users. Even the document management system is simple. You can edit your file directly from the browser using Microsoft Online apps.
The SharePoint intranet is not a social networking platform, but it has features that allow you to stay in touch and get to know your employees better. It allows you to add personal profiles to your intranet. You can view your employees’ interests, responsibilities, and the people they work with.
The platform provides multiple tools to encourage communication. Yammer, the ultimate business social network , and Microsoft Teams for conducting meetings and discussing work are examples.
Integrated with Microsoft 365
SharePoint is a collaborative service that can be used as a SaaS service as part of a Microsoft 365 subscription. It is the central application of the suite.
Management and collaboration functions are seamlessly interconnected with all other Microsoft tools to ensure a natural flow of communication.
If you already use Microsoft 365, you can start using the SharePoint intranet without worrying about spending money on another dedicated intranet service. If you are not yet using the Microsoft cloud, you can purchase 1 license for email, cloud storage, and collaboration services.
The business results will quickly be tangible as employees benefit from tools that improve work.
SharePoint App: Stay tuned to your business
The intranet is the hub of your business. It provides collaborative spaces that provide employees with the resources needed to work together, news and information.
With the SharePoint application, you will have your intranet at your fingertips: full access to company news and announcements, employee contacts, sites and content accessible from anywhere!
The app is available for Windows, iOS, macOS and Android. It can even integrate on-premises SharePoint sites.
Why you should use a SharePoint intranet for your business
Organize : in groups or alone, SharePoint allows you to organize information, people and projects.
Identify : Easily find answers, get deep insights, and get expert support.
Manage : stay in touch with your collaborators, share ideas and reinvent the way of collaborating in the company.
Develop : thanks to Microsoft SharePoint and its integrations, each company can customize its website to use all its features.
SharePoint is the most accessible and immediate solution for setting up a corporate intranet where users can share information and collaborate.
Thanks to its flexibility, Microsoft SharePoint allows you to create solutions adapted to the needs of your company .
These are just a few of the reasons why you should consider using this application for your new intranet.
There are many intranet providers, but they may cost you more time and money than you want to spend.
Remember: if you have Microsoft 365, you already have access to SharePoint! Now all you have to do is start building your own corporate intranet!
1) SharePoint Online automatically schedules and publishes your content
If you need to publish a news, a post, a page or any other content, you can schedule its publication from any device.
Set the day and time you want, and SharePoint will share it automatically.
Do not be afraid.
If you want to make changes before publishing, you can always do so. This will give you maximum control over content sharing on your intranet.
Since when is it available? It has been available since July 2020.
Microsoft SharePoint installed it in all Target Release users.
2) Preview what you post on the company intranet
SharePoint adds even more features to optimize your experience within the intranet.
When you need to publish, update or plan something on a platform, there is always the doubt that something will not go as planned once you click on the “publish” button.
SharePoint Online takes all the worry out of it and provides the ability to preview what you want to post on your intranet.
In fact, you will see the thumbnail news preview, which all intranet users will then see on the homepage, to make sure everything is in the right place.
Also, the preview panel allows you to view the details of the page you are posting to so you can edit them.
The preview determines the success of your publication.
3) Excel for SharePoint: the creation of lists on the intranet is immediate
Want to know one of the easiest ways to create a list to use on Microsoft SharePoint?
You can finally create a modern list via Microsoft Excel.
Just select a new list on SharePoint and import the data table you are interested in from the existing Excel file.
If necessary, you can make changes, such as changing column types or improving the graphics by formatting rows and columns.
Once the new list is uploaded to your intranet, you can review the data and edit it in Excel.
How to create a new SharePoint list from an excel file
You can use SharePoint and create a list from an Excel file in 6 steps.
In the Microsoft 365 Lists app, select the “+ new list” item, or on the site home page, select “+ new list”.
On the “Create List” page, select the Excel option.
Choose –> Upload file to select a file from your device or choose a file already present on the site.
Enter the name of the list.
(Optional) Select –> Show in site caps bar to display the list on the site page.
Click –> Create.